GME Community Handbook

GME Handbook 2020-2021.pdf

GME Community Handbook 2020-2021


We welcome you to École Glenmore Elementary (GME) whether you are a new or returning family. 


We care about every student. Our dedicated and highly-trained GME staff makes it our business to ensure that every student is engaged in relevant learning experiences to prepare them for life. We know that students need to feel safe before they can fully engage so we create positive, safe and caring learning environments where students are willing to take risks as they learn.


It is our belief that the school shares, with parents and the community, the responsibility for raising our children and equipping them with the tools they need to become effective citizens. Parents, teachers, and students must work together as a team for this to happen. This teamwork requires positive and open communication between all members of the team.


We believe in teaching prosocial behaviour to our whole community.  The visual below outlines our overarching guiding principle, "We treat others the way we want to be treated".  Some call this the Golden Rule.  We teach the character traits in the outside circle: respect, courage, honesty, love, wisdom, humility and truth.  Some call these the Grandfather Teachings.  We model and share the following community guidelines:  We work together; We use only what we need; We are thankful for all we have; We talk and act respectfully and gently; and All learners have the right to dignity, purpose and options.  We hope that students leaving GME will demonstrate all of these qualities and understandings to help make the world a better place.

We appreciate the trust invested in us by both students and parents. We take that responsibility very seriously. The safety and well-being of every student drives the thousands of decisions we make every day. We look forward to working with you as a valuable member of our GME team!


Glenmore Elementary –  Guiding Principles


OECD Principles of Learning


1.         Learners at the center

2.         Learning is a social process

3.         Emotions are integral to learning

4.         Recognizing individual differences

5.         Stretching all students

6.         Assessment for learning

7.         Building horizontal connections



At GME, we believe student behaviour is the responsibility of all members of the community: students, teachers, principal/vice-principal and parents. We believe that every person has the ability to learn. Of high importance to all of us is the safety of our students and staff. Every member of GME enters the community with rights and responsibilities. We expect all community members to uphold these rights and responsibilities through a common foundation of respect: respect for yourself and others, respect for learning, and respect for property and the environment.


GME values and encourages individual differences. The school promotes values expressed in the BC Human Rights Code respecting the rights of all individuals in accordance with the law – "prohibiting discrimination based on race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, gender orientation - in respect of discriminatory publication and discrimination in accommodation, service and facility in the school environment."


GME Community Code of Conduct  


The types of behaviours which are appropriate for a community are expected to be understood by all members. Modeling is the best method for learning expected behavior. When student behavior is unexpected, we always seek first to listen to the student and try to understand his/her behavior. Every behavioral issue is an opportunity for both teaching and learning. We are firm, but fair; and recognize that fair does not always mean the same for every student. Disciplinary decisions made by teachers and administrators are determined after a due and fair process taking into consideration the developmental stage, history, needs of the student, the seriousness of the infraction, and school safety. Students should always be treated with respect and dignity. It is important for consistent, fair, and logical consequences to be implemented.

The school may choose to use meetings, written reflections, action plans, restitution plans, detention, suspension or a temporary suspension of privileges as consequences. Major infractions of rights and responsibilities will be dealt with in a serious manner.

Consequences for major infractions may include suspension and/or indefinite suspension. In addition to our school based guidelines and expectations, students and parents at GME will be made aware that more serious violations of the Code of Conduct will be dealt with in accordance with S.D. #23 discipline regulations (Policy Reg. 5600). Parents will be informed of all serious issues and the process used for establishing appropriate consequences; they will be expected to support the school's decision with respect to those consequences. Parents/guardians always have the right to appeal any school decision to the Board of Education. In certain situations, school officials may have a responsibility to advise other parties of serious breaches in the Code of Conduct. Further, school officials will take all reasonable steps to prevent retaliation against any party who has made a complaint of a breach of a code of conduct.


Restitution is an important part in the process of resolving issues and building our sense of community. Restitution requires the student to restore the relationships affected by his/her actions. Sometimes this means acknowledging the effects of the infraction, accepting responsibility for the behavior, investing time in rebuilding relationships, and compensating for damages done by the behavior. An important stage in the restitution process includes reflection.



Recognizing positive behaviour is a great way of reducing inappropriate behavior. We like to recognize students who make a positive contribution to the GME community by rewarding them with a PAW/PATTE. Once in a while a student may make a mistake! At GME we utilize 'Behaviour Trackers' as a tool for recording inappropriate student behaviour. This tracking system enables us to analyze data to identify trends in whole-school behaviour, as well as follow-up with individuals or groups of students who may need specific interventions. Consequences and interventions are based on students' developmental stage.


Examples of unexpected behavior:


Level 1 Behaviours

Teasing                                                                       Unsafe conduct

Swearing                                                                     Lateness

Disruptive talking                                                        Homework Incompletion

Lack of respect                                                           Unexpected physical contact

Unexpected use of personal items                             Unexpected attire 

Unexpected assembly / audience behaviour             Misuse of washroom                                      Non-compliance with teacher request


Level 2 Behaviours

Repetitive level 1 behaviour                                       Bullying

Unexpected use of the internet                                  Disrespecting students, staff or property

Cheating                                                                     Unexpected sexual behaviour (minor)

Playing with fire


 Level 3 Behaviours  

Unexpected representation of school                         Use of drugs and alcohol at school Unexpected behaviour (major)                               Skipping class            

Vandalism                                                                   Theft   

Blatant defiance                                                          Violence or fighting    

Threatening others                                                     Off school grounds during school day

Fire alarms misuse                                                     Weapons

Discrimination                                                             Chronic Level 2 behaviours 



Conduct on Field Study

A Field Study is carefully planned by the classroom teacher to support students' learning through an alternative to the classroom experience. Students are expected to abide by the same behaviour guidelines as they would in their classroom. Students represent the school when they are in the larger community and are therefore expected to conduct themselves in a manner which brings pride to the school. Students unable to follow behaviour guidelines at school or on Field Study may lose the privilege of participating in future field experiences and will instead remain under supervision at school. Parents will be informed if this situation occurs. This also applies to sports events held at other schools.



The best tool for resolving issues is communication: seek first to understand, before trying to be understood.  Direct communication between the significant parties, with respect to issues, should always be done first. If a parent, teacher, or student brings a concern about another member of the school community, the principal / vice-principal will always endeavor to redirect the concern first and foremost to the party involved. If the issue cannot be resolved through direct communication, then the concern should be brought back to the attention of the principal / vice-principal who will endeavor to mediate the situation.


Curriculum Information

Teachers plan learning experiences in Primary & Intermediate classrooms based on BC's Curriculum (as required by the Ministry of Education). The areas of study include:       

  • Language Arts                         
  • Mathematics  
  • Science                      
  • Social Studies              
  • Physical & Health Ed             
  • Arts Education                       
  • Career Education
  • Applied Design, Skills & Technology
  • Core French (Gr 5-6)


    In French Immersion, all subjects are taught in French, except for English Language Arts instruction (which begins in Grade 3).


    Communicating Student Learning

    At the beginning of the school year, each teacher will inform you how they will be communicating your child's learning. 


    For learning conference dates, please refer to our school calendar.

    All students will receive a summative year end written report on the last day of classes in June.


    Extra-Curriculum Programs

    GME offers a wide-variety of activities for students before school, at lunch, and after school. All of our free program offerings are dependent upon volunteer teachers and parents.  The following activities were offered to students in previous years:
  • Basketball (Gr. 5-6)                                        - Volleyball (Gr. 5-6)
  • Track and Field (Gr. 4-6)                                - Chess Club (Gr. 1-6)
  • Wrestling (Gr. 3-6)                                          - Robotics (Gr. 3-6)
  • Battle of the Books (Gr. 3-6)                           - Indoor Soccer (Gr. 4-6)
  • Sign Language (Gr. 3-6)                                 - Math Club (Gr. 3-6)

    Most of our extra-curricular opportunities are promoted through our daily announcements and the Week at a Glance.


    Community Logistics



    Regular attendance helps to ensure children's school success. We expect our students to arrive at school on time to participate in the important morning routines and review the daily plan with the class.  Please refer to our school website for the current bell schedule.


    GME has a Safe Arrival Program and we need EVERY family's help to make this safety plan work. In the event that your child will be late or must be away from school, we ask that you report the absence using the School Messenger app.

    If needed, you may report your child's absence to the school office directly at 250-870-5136.  For your child's safety, when an absence is unreported, you will receive a notification from the school.


    School Supplies

    We encourage parents to buy school supplies through the School District. The online fee payment is $35 as established by the Board of Education to cover the cost of all supplies through the school year. Once payment is received, your child will be issued supplies such as exercise books, paper, pencils, erasers, markers, crayons, calculators and much more!  It is a great deal!


    Cultural Fee

    Students attend School District 23 cultural performances and concerts throughout the school year. All Kindergarten-Grade 6 students participate in these concerts. A Cultural Fee of $10.00 (as approved by the Board of Education) must be paid at the beginning of each year. New families who arrive during the school year are asked to pay this fee (pro-rated) at the time of registration. The payment of this fee entitles your child to see professional performances selected by a School District committee of staff and parents. The performances include live theatre, professional musicians, and other performing groups. 



    All classes visit the library each week. Our Teacher-Librarian and Library Assistant provide library services to our students and their families. Parents are encouraged to borrow books from our school library, too.


    Lost and Found

    Label all of your child's items.  If we find misplaced items with no label, they will be added to the lost and found and then donated, if not claimed, before each break (December, March, June).


    Dress Code

    We ask our students and staff to keep in mind that school is a workplace. Clothing and footwear needs to be safe and appropriate.


    Drop-Off and Pick-Up

    The best way to get to school is by walking.  There is no parent parking on GME school grounds.  Please park in the neighbourhood to drop off and to pick up your child.  The Kiss and Drop zone is a high volume traffic area.  For the safety of the students, please avoid using this area.  When this area must be used, students must exit on the fence side of the vehicle. Please be respectful of our neighbours by not blocking their driveways.


    Playground Supervision:

    Teachers/principal and vice-principal are scheduled to supervise students on the playground from 8:15 am until classes begin at 8:30 a.m. and from 2:30 until 2:45 p.m. each day. There will be NO SUPERVISION before or after these times. Parents/Guardians will be responsible for their children before or after these times.


    Lunch and Recess breaks are all supervised by staff. Noon Hour Supervisors and Certified Education Assistants monitor students during the lunch break. Teachers supervise the afternoon recess.


    Lunchtime Behaviour

    In keeping with School District #23's Healthy Foods guidelines, it is recommended that all students bring a nutritious snack/lunch. Please be aware of school-wide or classroom alerts concerning food allergies - GME is a "Nut Aware" facility.  We ask that students wash their hands before and after eating to avoid contamination from allergens such as peanuts. While eating in their classrooms, students are expected to:

  • Sit at their own desks
  • Speak with 'quiet' voices
  • Raise a hand if needing to get a drink or use the washroom 
  • Not share/trade food
  • Clean up their own desk area and wipe off their desk.


    Students who repeatedly violate lunchtime expectations will be removed from the class to eat in an alternate area.  During the eating time, student "Lunch Leaders" from Grades 5 & 6 will be helping in K-3 classrooms in addition to Noon Hour Supervisors.


    "Inside Days" – Poor Weather

    Students may be allowed to remain indoors during lunch and/or recess as determined by the principal/vice-principal (in the event of torrential rain or extremely low/high temperatures).


    On "inside days", students will be expected to: follow normal lunch eating expectations and

    remain in their classrooms, unless supervised in another area of the school. Play or work quietly, remembering our rules of respect for others, themselves and the environment.


    Other Important Information & School Services

    Learning, Emotional / Social Support for Students

    At GME, the Learning Assistance Teachers, Resource Teacher, School-Counsellor, Principal  and Vice-Principal are members of the Collaborative Support Team. The Collaborative Support Team may include the parents when the time comes for members to meet to plan an individualized program, and share information about a child's progress.


    We also work with the following school-district Student Support Services personnel:

  • Speech & Language Pathologist
  • Itinerant Resource Teacher
  • School Educational Psychologist
  • Hearing/Vision Support Teacher
  • Indigenous Student Advocate
  • Occupational Therapist


    Parents of students who require extra support are important partners in planning a program to meet that child's needs.  Some of our students are on Learning Plans that are developed by the classroom teacher to put in place important guidelines for the student to be more successful in learning.  Other students need a more comprehensive plan that is developed with parents, the Case manager and sometimes the student.  This plan developed is called an Individualized Education Plan (IEP).


    Counselling is available for students and their parents. Our school counsellor offers counselling assessments, limited one-on-one counselling, and consultation. Parents may contact the school counselor by phoning the school (250-870-5136).


    Field Studies

    Each year, teachers organize curricular field studies for their classes. These trips support our school curriculum and are a unique way to learn through experience. For each field study or set of field studies, a PARENT/GUARDIAN CONSENT TO PARTICIPATE AND TRAVEL ON A FIELD STUDY form must be completed by the parent prior to the field studies). Students who do not return this signed form to the school will not be permitted to go on the trip.


    Parent volunteers and volunteer drivers are sometimes needed to help with a field study. If parents would like to volunteer, a 'Criminal Record Check' must be completed at the school office prior to the trip. For sports activities, volunteer drivers must also complete a Driver's Declaration form and present his/her driver's license and vehicle insurance documentation to the office.


    Freedom of Information Privacy Act (FOIPA)

    In order to protect our students, private information is not released to the public regarding any of our students. Upon initial school registration, parents/guardians are required to give permission.


    Parent Advisory Council (PAC)

    Many Glenmore parents wish to help out at school. At Glenmore, we value and need parent volunteers! The Parent Advisory Council (PAC) is the parents' group at our school. The Glenmore PAC does a tremendous amount for our school. There are several structured committees operating under the PAC 'umbrella'. The PAC meets each month to share information about school programs, gather ideas from parents and listen to advice about special projects. These meetings are fun and interesting, and are open to ALL parents. Please come and bring a friend along. Our PAC elects its executive in June of each year. PAC meetings are held at 6:30 pm at the school. Check out the GME website or go directly to the PAC website for more details. The PAC website is located at:

  • Community Health & Safety


Staying Safe at GME

Creating and maintaining a safe and caring environment at GME is an important priority. The responsibility for this lies with every member of our school community.  Please immediately communicate any concerns you observe, but also take immediate action when there is imminent danger to ensure all of our community members are safe.


General Safety Procedures:

  • Mandatory Sign-in and Sign-out at the Main Office for visitors or for students arriving late

                or leaving early
  • Exterior doors to Pods / portables / main building are locked at all times
  • Main entrance unlocked at 7:45 am—3:30 pm
  • Buddy system utilized by all primary students when coming into the main building from

                the Pods.


    Emergency Preparedness

    Parents are required to provide a current emergency phone number to the school office. This number should be someone whom the school can contact if the parent(s) cannot be reached.


    In cases of illness, serious accident, head injury or head lice, parents are contacted. If your child is ill, it is important to make arrangements for your child to go home. In case of serious injury or emergency at school, we will make every effort to contact the parents. If emergency treatment for a serious injury is needed and a parent or emergency contact cannot be reached, the student will be transported by ambulance to the hospital.


    In the event of a fire, earthquake, lock down, or bomb threat at the school, we will follow procedures outlined in District protocols. These are practiced throughout the year. In emergencies, School District officials will be contacted to assist in making decisions related to students' safety. All parents will be contacted if a decision is made to send children home.


    Please sign up for School Messenger to receive text notifications in the event of an emergency.


Use of Technology on Campus

As per District Policy, school electronic devices may be used in class at the discretion of the teacher.  Personal electronic device use is not permitted during school hours.

If students bring devices to school, they should remain in the child's backpack while at school unless otherwise instructed by the teacher. GME is not responsible for lost, stolen or damaged electronic devices brought to school.

*Every student must return the Acceptable Use Agreement before accessing the internet at school. These agreements are kept on file at the school office.


Medication at School

Please contact the office if your child requires medication during the school day.


Scent-Free or Scent-Reduced Environment:

We have some students and SD 23 employees who suffer from sensitivity to scents.  Please help us make GME a safe place for all learners and avoid the use of scents.


Nut Allergies:

Quite a number of students at GME have nut allergies. Please help us keep all of our students safe by not sending food products which contain nut products to school. Each classroom teacher will communicate with students and parents if there are nut or other specific allergies within their class.


Head Lice

It is very important that families check regularly for head lice. If a case is discovered at school, parents of students with head lice are contacted by the school office and parents are asked to treat their child for head lice as soon as possible. A letter is also sent home to all families of students in the class in which a case of head lice has been identified. This letter is delivered electronically and does not identify the student with head lice. Following treatment, students are welcome to return to school. Students should be 'nit-free' before returning to class. Advice regarding prevention and treatment is available from the Interior Health Public Health Unit, your doctor or pharmacist.


Personal Belongings on Campus

  • Leave toys and special items at home
  • Leave all devices at home.  If your child chooses to bring devices to school, GME will not be responsible for damage or theft.
  • Helmets are mandatory when arriving at school on a set of wheels. Students must have a good locking device as all equipment must be left outside. ALL students and adults are to dismount and walk or carry their bike, or skateboards on the school property. Shoes with "wheelies" fall into this category, and are not to be used on the school grounds or in the school.


    Thank you for reinforcing these safety expectations with your child.